Legal & Data Protection

Consent
Form

For the processing of personal data at the EU Citizens’ Gathering 2026, University of Birmingham, 1 July 2026.

Issued by: EEAS & FPI Service provider: GOPA PACE Regulation: EU 2018/1725 All items optional

In relation to the EU Citizens’ Gathering 2026 on 1 July 2026 at the University of Birmingham, organised by the European External Action Service (EEAS) / EU Delegation to the UK and the FPI — Foreign Policy Instruments of the European Commission, your personal data — including your name, contact details and administrative information — are collected to facilitate your participation and to implement organisational arrangements.

The processing of personal data is necessary for the task carried out in the public interest for the management and functioning of FPI, the EEAS and the EU Delegation to the UK, as mandated by the EU Treaties. The EEAS and EU Delegations process personal data in accordance with Regulation (EU) 2018/1725.

During the event you may be photographed or filmed. In addition to this necessary processing, by ticking the relevant boxes on the registration form, you may provide consent to one or more of the optional data processing activities below. All consent items are optional — declining will not affect your ability to attend the event.

Optional Consent Items

01

Audio-visual use

Photos & Video Recording

I consent that video(s) and/or photo(s) taken of me during the event, including web-streaming and recording of the event, may be used in EU communication activities, including social media platforms operated by the EEAS and FPI.

Optional
02

Participant directory

List of Participants

I consent that my name and contact details are published in the list of participants of the event, which may be distributed to other attendees and organising parties to facilitate networking and collaboration.

Optional
03

Catering & access

Dietary & Special Assistance Needs

I consent that the dietary requirements and need for special assistance I share with the organisers are processed in a secured manner, for the sole purpose of accommodating my special needs or dietary requests during the event.

Optional
04

Future communications

EU Public Diplomacy Contact List

I consent that my name and contact details are included in an established contact list shared internally among EEAS / EU Delegation to the UK and FPI services, for the purpose of promoting EU public diplomacy activities and events and disseminating information, including newsletters.

Optional

How consent is collected

Your consent for the optional processing activities above is collected through the online registration form. By ticking the relevant boxes and submitting the form, you provide a clear affirmative act of consent under Article 5(1)(d) of Regulation (EU) 2018/1725. You do not have to tick all — or any — of the boxes.

You can find further information on how your data is processed for each consent type in the Privacy Statement — Data Protection Notice for this event, and in the EEAS Privacy Statements on Contact Lists and Public Diplomacy Initiatives.

Ready to register?

Complete the registration form to confirm your attendance and manage your consent preferences.

Go to Registration →

Your rights

Withdrawing
Consent

You can withdraw your consent at any time and object to the processing of your data. The withdrawal of consent does not affect the lawfulness of processing carried out before receiving your withdrawal. We will remove all available material and information within a reasonable time after withdrawal.

To withdraw consent, please contact the EU Delegation to the UK using the address below, quoting “Consent Withdrawal — EU Citizens’ Gathering 2026” in the subject line.

Disclaimer: The organisers waive responsibility for videos and photos taken, shared and published by participants or by other individuals. Full details on data processing are available in the Privacy Statement. The complete EEAS Privacy Statement for Events & Meetings is published at eeas.europa.eu.